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Hosted by University of Sydney Psychological Society (Psyche)

Club : Psychology Society
DATE: 6 Apr 2017
TIME: 4:00 pm - 6:00 pm
Location : Isabel Fidler, Manning House

The agenda for the Annual General Meeting shall include:

1. Opening and welcome

2. Apologies and leaves of absence

3. Minutes of the previous meeting

4. Business arising from the minutes and open discussion

5. Correspondence

6. Motions on notice - Change in constitution regarding membership fee and additional executive positions.

7. Annual Reports
     7.1 President notes
     7.2 Treasurer
     7.3 Secretary
     7.4 Other Executive Members

8. Election of the Executive

     8.1         The President shall:
 
i)             Plan the Society’s activities in consultation with the Executive.
ii)            Liaise with the Executive and any Committees formed by the Society.
iii)           Ensure an adequate handover, including any documents and materials, to the following Executive.
i)                    Regularly seek feedback from remembers, executive and other relevant stake holders about society’s events and societal organisation
 
     8.2         The Vice President (2) shall:
               
i)                    Deputise for the President in conjunction with other executives, plan, research and oversee the Society’s academic and social events, including but not limited to, student workshops, career progression advice, research profiles, research presentations.
ii)                   Oversee, advise and assist with the activities of the Marketing & Publicity Director and Marketing & Publicity Officers
iii)                 Regularly liaise with School of Psychology and their associated representatives and partners. Ensure that, when possible, the Society and students are being represented in the School’s decision-making process.
iv)                 Ensure that the Society has adequately abided by the relevant funding requirements for each social event
 
     8.3          The Treasurer shall:
 
i)             Maintain the Society’s finances in accordance with the handbooks produced by the Clubs & Societies Office of The University of Sydney Union.
ii)            Present to the Annual General Meeting of the Society a report detailing the financial activity and status of the Society.
iii)           Ensure an adequate handover, including any documents and materials, to the following Executive.
 
     8.4          The Secretary shall:
 
i)              Conduct the correspondence of the Society.
ii)             Book meeting rooms for the Society.
iii)            Keep minutes of the proceedings of all Society meetings.
iv)           Maintain the records and documents of the Society.
v)            Maintain a list of current Members, in accordance with University of Sydney Union Guidelines.
vi)           Maintain the Society’s registration with The University of Sydney Union.
 
     8.5         Marketing & Publicity Director shall:
 
i)                    Deputise the Vice Presidents
ii)                   Assist in the promotion of Society’s events.
iii)                 Oversee and maintain social media platforms including, but not limited to, weekly Facebook posts and upcoming events.
iv)                 Work in conjunction with Marketing & Publicity officers
v)                  Manage and take action on activities regarding merchandising, including but not limited to, ordering T-shirts, communicating with sponsors
 
     8.6          Social Director shall:
 
i)                    Deputise the Vice Presidents
ii)                   Liaise with executive members, in particular Marketing & Publicity Director in the organisation of events
iii)                 Be the primary manager of social events, including but not limited to, end-of-semester cruise, casual drinks
 
     8.7          Marketing and Publicity Officers (2) shall:
 
i)                    Deputise the Marketing & Publicity Directors
ii)                   Assist in the promotion of Society’s events.
iii)                 Maintain social media platforms including, but not limited to, weekly Facebook posts and email updates.
iv)                 Manage and take action on activities regarding merchandising, including but not limited to, ordering T-shirts, communicating with sponsors.
v)                  Assist the other executives as directed in the general business and management of the Society.
               
     8.8          Academic Mentors (2) shall:
 
i)                    Attend and manage academic events, including but not limited to, first year report seminars, psychology academic and career progression advice
ii)                   Provide mentoring and social support to first year students or where experience is applicable and relevant
iii)                 Facilitate the formation of study groups and social interaction during events
 
     8.9          General Executive (3) shall:
 
i)                    Assist the other executives as directed in the general business and management of the Society.
ii)                   Assist in the promotion of Society’s events.
iii)                 Aid the in overall running of events and organisation.

9. General business and open floor Q&A

10. Cessation of AGM