Annual General Meeting

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for the Sydney University Musical Theatre Ensemble (MUSE)

Club : Musical Theatre Ensemble
DATE: 17 Oct 2017
TIME: 6:00 pm - 8:00 pm
Location : Elliott Miller Studio

AGENDA OF THE ANNUAL GENERAL MEETING OF Sydney University Musical Theatre Ensemble TO BE HELD AT 6.00pm on Tuesday 17th October 2017 AT Elliott Miller Studio 1. OPENING AND WELCOME 2. APOLOGIES AND LEAVES OF ABSENCE 3. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES 4. ANNUAL REPORTS - President’s Report - Treasurer’s Report 5. CONSTITUTIONAL AMENDMENTS - Changes to clause 12.1 under “Productions”: Current clause: 12.1 Any Ordinary Member, Associate Member or Honorary Member may submit a proposal for a production. Proposals should be submitted by the proposed Production Team of the production. Proposed Amendment: 12.1 Any Ordinary Member, Associate Member or Honorary Member may submit a proposal for a production. Proposals should be submitted by the proposed Production Team of the production. For the Major Production, production teams must have no more than one member who is not a current student and more than 2 years out from their last year of study. Cases where this is not possible must be ratified by the executive. - The addition of clause 12.9 under “Productions”: 12.9 The Production Team for the Major Production shall agree to a cast quota of 90% current students and/or students no more than 2 years from their last year of study. Cases where this is not possible must be ratified by the executive. 6. ELECTION OF MAJOR PRODUCTION ● Appointment of Returning Officer ● Nominations will be taken from the floor for the Major Production in the Everest Theatre, production week from 19th March - 14th March 2018. ● Instructions: - Each team will have up to 10 minutes to pitch, followed by 7 minutes of question time. - Any other pitching teams will be asked to vacate the room for the duration of another team’s pitch. - All pitching teams will be asked to vacate the room for the duration of the vote, which will be carried out by preferential secret ballot. - In the case of 2 or fewer teams, the vote will be carried out by an anonymous raising of hands. - If the winning team is unable to secure rights, the slot will automatically pass to the team with the next highest amount of votes in accordance to preferential voting. In the case of only 1 proposal, the elected team will be given the opportunity to select another show. - For more than 2 pitches, the ballot papers will be kept until a team has secured rights. 7. ELECTION OF EXECUTIVES ● Appointment of Returning Officer ● Nominations will be considered and voted on for the following positions: President, Vice President, Secretary, Treasurer, Social Secretaries (up to 2), Publicity Officers (up to 2), General Exec (up to 2), Major Producer (vote of confidence) ● Instructions: - Nominations will be taken from the floor for each of the executive positions, one position at a time. - Each candidate will be given up to 2 minutes to pitch for the role, followed by up to 3 short questions from the floor. - Candidates may stay for the duration of pitches, but will be asked to leave the room for the duration of the vote. - For two or fewer candidates, the vote will be conducted by anonymous raising of hands. For more than two candidates, votes will be conducted by preferential secret ballot. 8. GENERAL BUSINESS - Spring Awakening - End of year Party - Original slot proposals - Holt The Musical - audition and production info 9. DATE OF THE NEXT MEETING 10. CLOSE OF MEETING