MADSOC General Meeting

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Club : Movement and Dance Society
DATE: 16 Aug 2018
TIME: 4:30 pm - 5:30 pm
Location : Courtyard Restaurant and Bar

The agenda for the General Meeting shall include: 1. Opening and welcome 2. Apologies and leaves of absense 3. Minutes of the previous meeting 4. Business arising from the minutes 5. Correspondance 6. Motions on notice - including proposed constitutional amendments 7. Reports of Executive Members 8. Other reports 9. General business 10. Date of the next meeting
Amdendments that will be proposed are as follows

Current Clause New Proposed Clause
2.3          The Society will undertake the following activities to achieve its aims:
  1. Weekly and One Off dance classes and workshops;
  2. One Major (Semester 2) and One Minor (Semester 2) Performance Showcases a year;
    1. The Major and Minor Performance Showcases may be Joint Events with other Clubs and Societies. This is to be decided by the Executive.
 
 
The Society will undertake the following activities to achieve its aims:
  1. Weekly and One Off dance classes and workshops;
  2. One Major (Semester 1 or 2) and One Minor (Semester 1 or 2) Performance Showcases a year;
    1. The Major and Minor Performance Showcases may be Joint Events with other Clubs and Societies. This is to be decided by the respective Production Team.
   
The Society shall have an Executive consisting of:
 
  1. A President
  2. A Vice President
  3. A Secretary
  4. A Treasurer
  5. A Media and Marketing Officer
  6. An Events Coordinator
  7. A Class Coordinator
  8. A Performance Coordinator
  9. And up to a further 3 General Executive(s).
The Society shall have an Executive consisting of:
 
  1. A President
  2. A Vice President
  3. A Secretary
  4. A Treasurer
  5. A Media and Marketing Officer
  6. An Events Coordinator
  7. A Class Coordinator
  8. A Performance Coordinator
  9. A Social Dance Representative
  10. And up to a further 2 General Executive(s).
The General Executive(s) shall:
  1. Aid in the maintenance and support of the society.
The Social Dance Representative shall:
 
  1. Represent the social dancing community on campus
  2. Coordinate social dancing event logistics and promotion
  3. Liaise with the Treasurer and Secretary to ensure that Society events adhere to Clubs and Societies regulations
  4. Liaise with the Class Coordinator to book rooms or rehearsal spaces
- The General Executive(s) shall:
 
             i)         Aid in the maintenance and support of the society.
The Major Production and Team Productions and Production Teams
The Major Production
 
  1. The society may hold a major production during semester 1 or semester 2.
  2. Any major productions will be run by a committee known as the “Major Production Team”
Productions
 
  1. The society may hold a major and/or minor production during semester 1 or semester 2.
  2. Any major productions will be run by a committee known as the “Production Team”
Major Production Team



  1. The Major Production Team will consist of, at least, a Director, Producer, Assistant Director, Assistant Producer.
  2. The Major Production Team may also include other roles, as created on an ad-hoc basis at the discretion of the Director and Producer.
     
Production Teams



  1. A Production Team will consist of, at least, a Director, and Producer.
  2. The Production Team may also include other roles, as created on an ad-hoc basis at the discretion of the Director and Producer.
Appointment of the Major Production Team
 
  1. Any Ordinary Member may apply for the role of Director or Producer.
  2. Based on these applications, the previous year’s Director and Producer and the current President and Vice President may nominate a Director and Producer, and address this nomination to the executive team.
  3. The Producer and Director will be appointed by the executive team’s majority vote of approval of the nomination.
  4. Applicants for the role of Director or Producer may not play any role in the nomination or approval of these positions
  5. Appointments to roles on the Major Production Team, other than Director or Producer, may be made by the mutual agreement of the Director and Producer.
  6. The roles of Director or Producer may each be shared between two persons. As such, there may be two (2) Co-directors and/or two (2) Co-producers). All applications, nominations and approvals to a shared position must follow the given appointment procedures.
Appointment of Production Teams
 
  1. The Director/s and Producer/s of a Production Team shall be elected at either the Annual General Meeting in the month of September each year or any General Meeting
  2. Only Ordinary Members shall be eligible to be candidates for election or to vote in the election.
  3. To stand for election, nominees must accept nomination
  4. Applicants for the role of Director or Producer may not play any role in the nomination or approval of these positions
  5. Before an election the Executive shall nominate a suitable person, not being a candidate for election, to act as Returning Officer. The Returning Officer shall be charged with the conduct of the election, and may appoint suitable persons, not being candidates for election, as Deputy Returning Officers.
  6. The Clubs & Societies Manager shall serve as Electoral Arbiter and shall receive any appeals against the decisions of the Returning Officer.
  7. The roles of Director or Producer may each be shared between two persons. As such, there may be two (2) Co-directors and/or two (2) Co-producers). All applications, nominations and approvals to a shared position must follow the given appointment procedures.
  8. The chair of the meeting may set pitch and question times for all candidates to adhere to.
  9. Candidates may pitch with in a team, but voting will occur separately for the position of Director and Producer
  10. Voting shall be by secret ballot and shall be a Preferential Vote.
  11. Where a tied result occurs, if there are only two nominees in tie they may choose to share the position as per 15.3.vii, else a recount will first occur followed by placing the nominee names in a hat and drawn at random by the Returning Officer
  12. Appointments to other roles on the Production Team, other than Director or Producer, may be made by the agreement of the Director and Producer