SUBSKI General Meeting

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Club : Boarders’ and Skiers’ Club (SubSki)
DATE: 27 Sep 2018
TIME: 6:00 pm - 7:00 pm
Location : Manning Bar

SUBSKI is holding a General Meeting, to make a few changes to our Club Constitution. These changes are mainly to do with bringing forward our AGM to September and the additional responsibility of an Equity officer to our Executive team. SUBSKI General Meeting Agenda: 1. Opening and welcome 2. Apologies and leaves of absence 3. Minutes of the previous meeting 4. Business arising from the minutes 5. Correspondence 6. Motions on notice 7. Reports of Executive Members 8. Other reports 9. General Business 10. Date of the next meeting Proposed Constitutional Changes are as followed: 4.The Executive 4.2. The Club shall have an Executive consisting of: 4.2.7.Executive Equity Officer 4.2.7.1. The Executive Equity Officer is an additional role for ONE member of the current Executive 4.8. No person shall fill more than one place on the Executive or Committee at any one time, execept for the position of the “Exectuive Equity Officer” (refer to clause 9.2). 4.9. The Executive will choose two members of the Committee to be an Equity Officer. The two Equity Officer’s chosen, will liase with the Executive Equity officer and assist the Exectuive Equity Officer in fulfilling their repsonsiblity. No less than 50% of the Committee Equity Officer’s shall be of the one gender. 5.Duties of the Executive Members: 5.1 The president shall: 5.1.7.Ensure the necessary arrangements are made for the SUBSKI Japan Trip, until the new exectuive to take over (as per clause 8.1 & 8.2.). 5.Duties of the Executive Members: 5.4. The Secretary shall: 5.4.6.Ensure the necessary arrangements are made for the SUBSKI Japan Trip, until the new exectuive to take over (as per clause 8.1 & 8.2.). 5.Duties of the Executive Members: 5.5. The Events Coordinator shall: 5.5.1.Organise the Thredbo weekend (REMOVE) 5.5.3.Ensure the reigstration of all public events with the Clubs & Societies Program 5.Duties of the Executive Members: 5.7.The Executive Equity Officer Shall: 5.7.1.Be the best suited to the position from the following criteria: 5.7.1.1. If they are deemed to be the most educated &/or experienced with Sexual Ethics, Social Justice, Social Exertion Bullying, Harassment, Discrimination Prevention & Alcohol Consumption 5.7.1.2. This will be assessed by the Executive team and elected as per clause 9.2. 5.7.2.Shall be a person of support &/or issue resolution, should anyone (executive, committee, ordinary member etc.) have any conerns &/or issues on a ski trip (New Zealand “Tour of Duty” & SUBSKI Japan etc.). 5.7.3.Should an issue arise, the Execuitve Equity officer is repsponsible to abide by the relevant policies of the University of Sydeny &/or the Univsersity of Sydney Union to the best of their ability within respect to the nature of the issue &/or concern, including: 5.7.3.1.Alcohol: Policy and Guidelines on Consumption 5.7.3.2.Clubs and Societies Alcohol Policy 5.7.3.3.Bullying, Harassment and Discrimination Prevention Policy 2015 5.7.3.4.Code of Conduct for Students 5.7.4.Oversee the Election of the Committee Executive Officers 5.7.5.Ensure the Committee Executive Officers are fulfilling their position 8.Annual General Meeting: 8.1.The Club shall hold an Annual General Meeting annually in the month of September. 9.Elections: 9.1.The Executive shall be elected at the annually at the Annual General Meeting in the month of Septmeber. This does not include the Executive Equity Officer (9.2). 9.2.The Executive Equity Officer will be elected by the executive in the month of October. The Executive Equity Officer is an additional role for ONE member of the current Executive. 11.4.The finances of the Club shall be maintained in accordance with the C&S Handbook for Treasurers produced by the Clubs & Societies Office of The University of the Sydney Union, and submitted for audit by the Clubs & Societies Auditor immediately following the Financial Year End of the Club in the month of September.