Science Society General Meeting

Back to Event Calendar
Placeholder
Admission Price
ACCESS
$0
Non-ACCESS
$0
0
$0

Hosted by SciSoc

Club : Science Society
DATE: 15 Aug 2018
TIME: 5:00 pm - 6:30 pm
Location : Gladys Marks Room, Manning House

Agenda of General Meeting of The Science Society to be held at 5pm on 15th August 2018 in The Glady's Marks Room (Manning House).

1. OPENING AND WELCOME

2. APOLOGIES AND LEAVES OF ABSENCE

3. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES

4. ANNUAL REPORTS

5. CONSTITUTIONAL AMENDMENTS The following are the proposed changes to current amendments to be voted upon.

2.3.1 Host a range of social events each year including; fortnightly Barbeques, an annual cruise, 2 trivia nights, and a dinner dance to be named “Bucky Ball”

Amended to: 2.3.1 Host a range of social and networking events each year

6.1 The Society shall hold an Ordinary Meeting at least once every 13 weeks during semester (teaching period, Weeks 1-13).

Amended to: 6.1 The Society shall hold Ordinary Meetings as required during semester (teaching period, Weeks 1-13).

7.2 The Secretary may at any time, for any worthy purpose, call a General Meeting, and shall do so forthwith upon receipt of the written application of twenty percent (20%) of Ordinary Members of The Society stating the purposes for which the meeting is called. The business debated at a General Meeting shall be confined to the purposes named in the notice.

Amended to: 7.2 General Meetings shall be called by the President, Secretary or Vice-President, or by the Secretary forthwith upon receipt of the written application of at least twenty percent (20%) of the Ordinary Members of The Society. The business debated at a General Meeting shall be confined to the purposes named in the notice.

7.3 Except as provided in Clause 9, the Secretary shall give at least seven (7) clear days notice of the time and place of a General Meeting through one of the recognised publications of The University of Sydney Union and, if possible, The Society notice board and, if possible, by a mail-out to all members. (A mail-out is understood to include communication by e-mail.)

Amended to: 7.3 Except as provided in Clause 9, the Secretary shall give at least fourteen (14) clear days notice of the time and place of a General Meeting through one of the recognised publications of The University of Sydney Union and, if possible, The Society notice board and, if possible, by a mail-out to all members. (A mail-out is understood to include communication by e-mail.)

9.1 The Executive general Committee shall be elected annually at the Annual General Meeting in the month of September each year.

Amended to: 9.1 The Executive general Committee shall be elected annually at the Annual General Meeting in the month of October each year.

9.2 Only Ordinary Members, and Honorary Members who would otherwise be eligible for Ordinary Membership, shall be eligible to be candidates for election or to vote in the election.

Amended to: 9.2 Only Ordinary Members, and Honorary Members who would otherwise be eligible for Ordinary Membership, shall be eligible to be candidates for election or to vote in the election. Additionally, voting members and candidates of the election must have attended at least four (4) events of ‘The Society’ since the last AGM and there must be written evidence of this. ‘Events’ includes any and all events held and publicised by ‘The Society’ inclusive of all free events and Interfaculty Sports.

9.3 To be eligible for nomination for President, a candidate must be a member of the outgoing committee. In the case that there is no eligible candidate then nominations will be accepted from any Ordinary Member who has previously attended at least two (2) Society events prior to the election. In the case that there is still no eligible candidate then any Ordinary Member will be eligible for nomination.

Amended to: 9.3 To be eligible for nomination for President, a candidate must be a member of the outgoing executive/committee (excluding 1.11). In the case that there is no eligible candidate then nominations will be accepted from the floor from any Ordinary Member who has previously attended at least six (6) events of ‘The Society’ since the last AGM. There must be written evidence of this. ‘Events’ will be defined as in clause

9.2. In the case that there is still no eligible candidate then any Ordinary Member will be eligible for nomination from the floor.

6. ELECTION OF EXECUTIVES Appointment of Returning Officer Nominations will be considered and voted on for the following positions:
• First Year Officer
• Female Sports Officer
• Welfare Officer
• Aqua Regia Editor x 1

If you'd like to nominate yourself for any of these positions, please submit the following form (note nominations close 48 hrs prior on Monday 13/8 at 5pm). https://goo.gl/forms/vC4mRgc8hK3NpRpJ3

7. GENERAL BUSINESS

8. DATE OF THE NEXT MEETING

9. CLOSE OF MEETING