Sydney University Bridge Club AGM

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Club : IGM Other Club
DATE: 18 Oct 2018
TIME: 6:00 pm - 7:00 pm
Location : Manning Meeting Room 2

AGENDA OF ANNUAL GENERAL MEETING OF SYDNEY UNIVERSITY BRIDGE CLUB TO BE HELD AT 6PM, THURSDAY 18 OCTOBER AT MANNING BAR 1. OPENING AND WELCOME 2. APOLOGIES AND LEAVES OF ABSENCE 3. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES 4. ANNUAL REPORTS 5. CONSTITUTIONAL AMENDMENTS 6. ELECTION OF EXECUTIVES Appointment of Returning Officer Nominations will be considered and voted on for the following positions: • President • Secretary • Treasurer • Vice-President Only Ordinary Members, and Honorary Members who would otherwise be eligible for Ordinary Membership, shall be eligible to be candidates for election or to vote in the election. Voting will be by secret ballot and will be first past the post for all executive positions. 7. GENERAL BUSINESS 8. DATE OF THE NEXT MEETING 9. CLOSE OF MEETING
BRIDGE CLUB 2018 CONSTITUTIONAL CHANGES OVERVIEW
 

2016 Constitution 2018 Constitution Reason for Change
5.1.v) Any other members as decided by that meeting up to a further three (3) executive members.   Extra Executive committee members deemed superfluous, given the size of the club.
  4.2. The Executive shall have power to manage the Club in accordance with this Constitution. In accordance with USU Template.
  The order of Section 4 (Section 5 in 2016 Constitution) has changed, but the contents have remained unaffected. In accordance with USU Template.
Attendance of the Committee at General Meetings is obligatory. Any Committee member who does not attend three consecutive meetings without leave can be dismissed from the Committee by a two-thirds majority vote at a General Meeting. Attendance of Executive Members at Ordinary and General Meetings is obligatory. Any Executive Member who does not attend three consecutive meetings without leave can be dismissed from the Executive by a two-thirds majority vote of those Ordinary Members and Honorary Members who would otherwise be eligible for Ordinary Membership in attendance at an Ordinary Meeting. In accordance with USU Template and further specification of clarification.
Attendance ought to be compulsory at Ordinary AND General Meetings.
6.1.iii) liaise with the Committee and any sub-committees. 5.1.iii) liaise with the Executive Committee and any other Committees formed by the Club; Clarification of President’s duties in accordance with USU Template.
6.4.iii) keep minutes of the proceedings of all Committee Meetings, General Meetings and Annual General Meetings. 5.4.iii) keep minutes of the proceedings of all Club meetings; Conciseness.
    The terms Executive, Committee and Executive Committee are used interchangeably in both documents, to fit updated USU terminology.
    The terms “The Society” and “The Club” are used interchangeably in both documents.
7.2 Ordinary meetings of the club are for the purpose of playing and teaching bridge.   Implicit and not in USU Template.
7.4 The Committee shall determine the place, time and frequency of all ordinary meetings and book the appropriate room(s) through the relevant University of Sydney authority at the commencement of each semester.   Implicit and not in USU Template.
8.7.ix) granting honorary membership   Honorary membership is not specified in the “membership” section, and ordinary membership may be granted at any time.
  7.8. Vacant executive positions may be filled at a General Meeting following the ordinary procedures for election as per Section 9 of this constitution
 
In accordance with USU Template.
9.6.x) any other business   Implicit in “general business”.
9.1 The Club shall hold an Annual General Meeting annually in the month of March. 8.1 The Club shall hold an Annual General Meeting annually in the month of May. Change of AGM month.
10.5 Should there be no nominations for offices named in #5.1, nominations shall be called for from the floor of the Annual General Meeting. The nominee’s consent must be obtained, but can be submitted in writing if the nominee is not at the meeting.   In accordance with USU Template.
12. 6            The financial year of the Club shall run from the 1st February to the 31st January following. 11. 6            The financial year of the Club shall run from the 1st April to the 31st March following.  
14.1 … and all bridge related materials such as books, cards, boards, etc will be donated to the NSWBA.    
  12.1 … If on the dissolution there remain any monies or property, they shall, with the consent of the Clubs & Societies Office, be transferred to a cultural, charitable or educational organization as the Club in a General Meeting may resolve.
 
 
   
  Superfluous.