Sydney University Car Club AGM

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Club : Sydney University Car Club
DATE: 21 Mar 2018
TIME: 1:00 pm - 3:00 pm
Location : Gladys Marks Room

1. OPENING AND WELCOME
2. APOLOGIES AND LEAVES OF ABSENCE
3. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES
4. CONSTITUTIONAL AMENDMENTS 
Original Clauses:
 
3.3         The subscription fees for membership shall be:
 
i)          Ordinary Membership $0.00
 
ii)            Associate Membership           $0.00
 
4.          THE EXECUTIVE
 
4.1        The Society shall have an Executive consisting of:
 

  1.            A President
  2.            Two Vice Presidents
  3.            A Secretary
  4. A Treasurer
  5. Media Director (Videography)
  6. Media Director (Photography)
  7. Project Director
 
Amended Clauses:
 
3.3         The subscription fees for membership shall be:
 
i)          Ordinary Membership $5.00
 
ii)            Associate Membership           $5.00
 
4.          THE EXECUTIVE
 
4.1        The Society shall have an Executive consisting of:
 
  1.            A President
  2.            Two Vice Presidents
  3.            A Secretary
  4. A Treasurer
  5. A Media Director (Videography)
  6. A Media Director (Photography)
  7. A Project Director
  8. An Events Director
  9. A Publications Director
  10. A Design Director
 
 
Additional Clauses
 
4.4 Except as provided in Clause 4.5, only nominees who have previously held a Sydney University Car Club Executive position may be elected President
 
4.5 Clause 4.4 does not apply if non of the nominees have previously held a Sydney University Car Club Executive position.
 
5.8 The Events Director shall:
  1. Plan, organize and execute events for the Society.
  2. Ensure that the events promote the Society’s interests and member participation.
  3. Recommend new events for the Society to undertake.
 
5.9 The Publications Director shall:
  1. Oversee the publication of the Society’s various publications including (but not limited to): Email newsletter, Student Garage Articles, and any other written content the Society seeks to publish from time to time.
  2. Ensure that the relevant content is appropriately formatted and edited prior to publication.
  3. Ensure that the relevant content is free from grammatical or factual errors, to the best of his/her ability, prior to publication.
  4. Ensure that the publications promote the Society’s interests and member participation.
  5. Recommend new publications for the Society to undertake.
 
5.10 The Design Director shall:
  1. Oversee the design of promotional material, content, publications and Club logos.
  2. Create templates for promotional material, content, publications and Club logos as required from time to time.
  3. Ensure that designs used in promotional material, content, publications and Club logos is free from errors and current.


5. ELECTION OF EXECUTIVES
Nominations will be considered for executive positions by emailing su.carclub@gmail.com with your name, nominated position, access number and university email address. Nominees may be required to give a short speech at the meeting. Nominations close on 20th March 2018.
i) A President
ii) Two Vice Presidents
iii) A Secretary
iv) A Treasurer
v) Media Director (Videography)
vi) Media Director (Photography)
vii) Project Director
viii) Events Director
ix) Publications Director
x) Design Director

6. FINANCIAL REPORTS
7. GENERAL BUSINESS
8. DATE OF THE NEXT MEETING
9. CLOSE OF MEETING