SUSS - the 'Caving Club'
Club : Speleological Society
DATE: 24 May 2018
7:45 pm - 9:00 pm
Location : Common Room, Holme Building
AGENDA OF THE ANNUAL GENERAL MEETING OF THE SYDNEY UNIVERSITY SPELEOLOGICAL SOCIETY 1. OPENING AND WELCOME 2. APOLOGIES AND LEAVES OF ABSENCE 3. MINUTES OF THE PREVIOUS MEETING i. Minutes of the meeting 12 April 2018 will be considered. 4. BUSINESS ARISING FROM THE MINUTES 5. CORRESPONDENCE i. Incoming and outgoing correspondence since the previous meeting of the Society will be circulated. 6. MOTIONS ON NOTICE 7. ANNUAL REPORTS 7.1 President 7.2 Treasurer 7.3 Secretary 7.4 Other Executive Members 8. ELECTION OF THE COMMITTEE i. Appointment of Returning Officer ii. Nominations will be considered and voted on for the following positions: 8.1 President 8.2 Vice President 8.3 Secretary 8.4 Treasurer 8.5 Minutes Secretary 8.6 Equipment officer Nominations must be made and seconded. 9. DELEGATION OF THE SUB-COMMITTEE 9.1 Senior councillor of the Australian Speleological Federation Incorporated 9.2 Editor of the Society bulletin 9.3 Safety officer 9.4 Librarian 9.5 Three general committee members. 10. GENERAL BUSINESS i. Open to the floor. 11. DATE OF THE NEXT GENERAL MEETING i. TBC – tentatively 7 June 2018 12. CLOSE OF MEETING
How To Nominate:
Nominations are usually taken during the meeting. An ordinary member nominates a potential candidate (can be themself) then must be seconded by another ordinary member.
A nomination must be accepted by the nominee.
Once all nominations for a given position have been presented (and accepted), voting is conducted as first past the post.
If the nominee cannot be present at the AGM, but anticipates receiving a nomination, acceptance can be done through writing.