A General Meeting of The Sydney University Musical Theatre Ensemble

Club : The Sydney University Musical Theatre Ensemble - MUSE
DATE: 30 May 2019 - 30 May 2019
TIME: 7:00 pm - 9:00 pm
Location : Elliot Miller Studio, Holme Building

AGENDA OF ANNUAL GENERAL MEETING OF The Sydney University Musical Theatre Ensemble – MUSE TO BE HELD AT 7pm AT The Elliot Miller Studio, Holme Building
1. OPENING AND WELCOME
- Welcome to Country.
2. APOLOGIES AND LEAVES OF ABSENCE
- Jack Westbury and Rose Cousins
3. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES
- Preliminary report on our last show ‘Edges’ performing in the Seymour Centre 15-18th May (Maddie Lapstun)
4. ANNUAL REPORTS 
- Producer’s report – MUSE Presents ‘Tuck Everlasting’ (Rose Cousins)
5. CONSTITUTIONAL AMENDMENTS 
- Appointment of Returning Officer
- The following amendments to the constitution are proposed:
• 12.1 Any Ordinary Member, Associate Member or Honorary Member may submit a proposal for a production. Proposals should be submitted by the proposed Production Team of the production. For the Major Production, production teams must have no more than one member who is not a current student and more than 2 years out from their last year of study. Cases where this is not possible must be ratified by the executive.
Amend to:
Any Ordinary Member, Associate Member or Honorary Member may submit a proposal for a production. Proposals should be submitted by the proposed Production Team of the production. For all productions, at least one member of a production team must be a University of Sydney current student or no more than 2 years out from their last year of study. Production teams must have no more than one member who is not a current student or more than 2 years out from their last year of study. Cases where this is not possible must be ratified by the executive. 
• 12.9 The Production Team for the Major Production shall agree to a cast quota of 90% current students and/or students no more than 2 years from their last year of study. Cases where this is not possible must be ratified by the executive.
Amend to: 
The Production Team for all productions shall agree to a cast quota of 70% current students and/or students no more than 2 years from their last year of study. 40% of this 70% must be current students and/or students no more than 2 years from their last year of study of The University of Sydney. Cases where this is not possible must be ratified by the executive.
Additions to the constitution will include:
• 3.4 All members of a production - including cast, production team and stage crew must be members of the society.
6. ELECTION OF EXECUTIVES 
Appointment of Returning Officer
Nominations will be considered and voted on for the following positions:
• Treasurer
• General Executive
Instructions: 
- Nominations will be taken from the floor for each of the executive positions, one position at a time.
- Each candidate will be given up to 2 minutes to pitch for the role, followed by up to 3 short questions from the floor. 
- Candidates may stay for the duration of pitches, but will be asked to leave the room for the duration of the vote. 
- For two or fewer candidates, the vote will be conducted by anonymous raising of hands. For more than two candidates, votes will be conducted by preferential secret ballot.
7. ELECTION OF REPERTORY SEASON PRODUCTIONS
- Appointment of Returning Officer
- Election of Executive Producer:
Nominations will be taken from the floor. In the case of two or less nominations a vote of confidence or vote will be taken by a raising of hands. In the case of three or more nominations, vote will be conducted by secret ballot. 
- Nominations will be considered and voted in for two shows to perform the Repertory Season at PACT, October 7th-12th October and 14th-19th October respectively.
Instructions:
- Teams may submit a proposal document no more than 5 pages long (including approved budget) to the MUSE President by 5pm Friday 26th May for distribution to the society by the President. Teams may also nominate themselves on the day of the election. 
- Proposing production teams will have 7 minutes to propose, followed by 5 minutes of question time. Order of proposals can be decided by the teams or will be determined by drawing numbers out of a hat. 
- In the case that there are only two proposing teams, a vote of confidence for each production will be taken by the society by raising of the hands. 
- All proposing teams will be asked to leave the room for the duration of the voting. 
- The vote will be conducted via preferential ballot paper. 
- In the case that rights are denied for the winning teams, the slot will pass to the next highest amount of votes according to preferential voting (original ballot papers will be kept by exec members until rights have been officially secured by any winning team). Teams are strongly advised to check the availability of rights with the relevant distributor prior to the proposals.
- Once the election is complete, if the winning teams cannot decide amicably on which show will perform in which week, it will be decided by coin toss.
8. GENERAL BUSINESS
- Stay tuned for audition postings for our Repertory Season. 
- Join us for drinks at Forest Lodge Hotel now!
9. DATE OF THE NEXT MEETING
- TBC - expected to be in Week 1 or 2 of Semester 2. 
10. CLOSE OF MEETING"