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Club : Chemical Engineering Society
DATE: 29 Oct 2019
TIME: 12:00 pm - 1:00 pm
Location : Flexible Teaching Studio, Chemical Engineering Building

1. OPENING AND WELCOME

2. APOLOGIES AND LEAVES OF ABSENCE

3. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES

4. ANNUAL REPORTS
i. President’s Report The president (Claire Rogers) will deliver her report.
ii. Treasurer’s Report The Treasurer (Mitchell Farlow) will deliver his report.

5. ELECTION OF EXECUTIVES
Appointment of Returning Officer Nominations will be considered and voted on for the following positions:
i. President
ii. Vice President
iii. Secretary
iv. Treasurer
v. Executive Assistant
vi. Industry Liaison
vii. Up to two Second Year Representatives
Candidates are to be nominated and seconded by an ordinary member by announcing the candidate’s name to the Returning Officer.

6. GENERAL BUSINESS
a. CONSTITUTIONAL AMENDMENTS The following changes to the constitution are proposed:
Amendment 2.3 The Society will undertake the following activities to achieve its aims: i) Organise and run a minimum of two (2) barbeques per semester, possibly more up to the discretion of the current executives. ii) Organise at least one major function per semester. iii) The executive will make themselves available, by email, phone and in person to listen and act on the academic concerns of members. iv) Work with the School of Chemical and Biomolecular Engineering to organize networking events.
Amend to
2.3 The Society will undertake the following activities to achieve its aims: i) Organise and run weekly barbeques. ii) Organise at least one major function per semester. iii) The executive will make themselves available, by email, phone and in person to listen and act on the academic concerns of members. iv) Work with the Chemical and Biomolecular Engineering Foundation to organize networking events.

Amendment 5.5. The Executive Assistant shall: i) Deputise for the Secretary and Treasurer. ii) Be responsible for the promotion of the Society and its events within the department. iii) Organise SUCES barbecue events and assist in the preparation of all club events
Amend to
5.5. The Executive Assistant shall: i) Deputise for the Secretary and Treasurer. ii) Be responsible for the promotion of the Society and its events within the department. iii) Organise Weekly SUCES events and assist in the preparation of all club events

Amendment 5.6. The Industry Liaison shall: i) Be responsible for coordinating with the School of Chemical and Biomolecular Engineers in creating networking opportunities for students. ii) Be responsible for the promotion of these events to the members of the society. iii) Be responsible for procuring sponsorship from willing contributors for the society Be responsible for the promotion of the Society and its events within the department.
Amend to
5.6. The Industry Liaison shall: i) Be responsible for coordinating with the Foundation of Chemical and Biomolecular Engineers in creating networking opportunities for students. ii) Be responsible for the promotion of these events to the members of the society. iii) Be responsible for procuring sponsorship from willing contributors for the society Be responsible for the promotion of the Society and its events within the department.

Amendment Removal of 6. THE COMMITTEE 6.1 The Society shall have a committee consisting of: i.) 2 first year representatives ii.) 2 second year representatives iii.) 2 third year representatives iv.) 2 MPE representatives v.) 2 fourth year representatives

6.2 The role of the committee is to: i) Represent the Society at student faculty meetings. ii) Act as an intermediary for all students and faculty members of the School of Chemical and Biomolecular Engineering. iii) Assist the executive in the running of the Society when required.

Amendment 10.1 The executive shall be elected at the annual general meeting in the month of October each year.
Amend to
10.1 The executive shall be elected at the annual general meeting in the month of August each year.

Amendment 12.3 All payments of the Society shall be by cheque, signed by at least two members of the executive, one of whom must be the Treasurer, or by electronic transfer which also must be approved by two members of the executive, one of whom must be the Treasurer.
Amend to
12.3 All payments of the Society shall be by cheque, signed by at least two members of the executive, one of whom must be the Treasurer.

Amendment 12.6 The financial year of the Society shall run from the 1st June to the 31st May the following year.
Amend to
12.6 The financial year of the Society shall run from the 1 st June to the 3 1 st May following.

7. DATE OF THE NEXT MEETING
The next meeting of the Society will be determined by the new executives on the day of the AGM once availability is known.

8. CLOSE OF MEETING With no other business to be attended to the Chair will declare the meeting closed at (time of close of meeting).