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Club : Musical Society (SUMS)
DATE: 16 Oct 2019
TIME: 8:30 pm - 8:45 pm
Location : Footbridge Lecture Theatre

AGENDA OF THE GENERAL MEETING OF THE SYDNEY UNIVERSITY MUSICAL SOCIETY (SUMS) TO BE HELD AT 8:30 pm ON WEDNESDAY 16th OCTOBER 2019 IN FOOTBRIDGE LECTURE THEATRE AGENDA

1. OPENING AND WELCOME

2. APOLOGIES AND LEAVES OF ABSENCE

3. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES
     a. The Minutes of the Annual General Meeting of 10th April 2019 will be considered

4. ELECTION
     a. The following committee positions are up for election:
          i. Secretary
          ii. Librarian
     b. Interested applicants must fill out a nomination form (provided to the Society) and returned to the current Secretary before the General Meeting date. An election will then be held to fill the role.
https://drive.google.com/file/d/10mn66Q9kahSIGI_hgcGK7ksO_vULOklh/view?usp=sharing

5. CONSTITUTIONAL CHANGES
     a. The following constitutional changes have been proposed:
     b. Clause 4.5 (below) will be removed due to inconsistencies
          i. The Committee shall hold office from 1st January of the year following their election, until 31st December following.
     c. Clause 6.1 shall be changed from:
          i. The Society shall hold an Ordinary Meeting at least once every _ weeks during semester (teaching period, Weeks 1-13).
     d. To:
          i. The Society shall hold an Ordinary Meeting at least once every semester (teaching period, Weeks 1-13).
     e. Clause 7.7 shall be changed from:
          i. The agenda for a General Meeting shall include:
1. Opening and welcome; 2. Apologies and leaves of absence; 3. Minutes of the previous meeting;4. Business arising from the minutes; 5. Correspondence;6. Motions on notice; 7. Reports of members of the Committee, if applicable; 8. Other reports (including those from sub-committee); 9. General business; and 10. Date of the next meeting (if applicable).
     f. To:
          i. The agenda for a General Meeting shall include:
1. Opening and welcome; 2. Apologies and leaves of absence; 3. Minutes of the previous meeting & Business arising from the Minutes; 4. Correspondence; 5. General business; and 6. Date of the next meeting (if applicable).
     g. Clause 8.6 shall be changed from:
          i. The agenda for the Annual General Meeting shall include:
1. Opening and welcome; 2. Apologies and leaves of absence; 3. Minutes of the previous meeting; 4. Business arising from the minutes; 5. Correspondence; 6. Motions on notice; 7. President’s Report of the Previous Year; 8. Secretary’s Report of the Previous Year; 9. Treasurer’s Report of Audited Figures for Previous Year; and 10. General Business (including report from other committee members or sub-committees where applicable).
      h. To:
          i. The agenda for the Annual General Meeting shall include:
1. Opening and welcome; 2. Apologies and leaves of absence; 3. Minutes of the previous meeting & Business arising from the Minutes; 4. Annual Reports; 5. Constitutional Amendments (if required); 6. Election of Executives; 7. General Business; 8. Date of next Meeting;
     i. Clause 9.1 shall be changed from:
          i. The Committee shall be elected in the Annual Elections in the month of September each year. j. To: i. The Committee shall be elected in the Annual Elections in the month of April each year.

6. CORRESPONDENCE
     a. Incoming and outgoing correspondence since the previous meeting of the Society will be circulated.

7. GENERAL BUSINESS

8. DATE OF THE NEXT MEETING

9. CLOSE OF MEETING