Placeholder
Club : Radio Group
DATE: 5 Nov 2019
TIME: 4:00 pm - 5:00 pm
Location : Holme Meeting Room 1

ELECTION: Returning Officer - Andrew Rickert The following positions will be elected as follows:
i) a Station Director (President)
ii) a Deputy Station Director
iii) a Programming Director
iv) a Music Director
v) a Content Director
vi) a Volunteer Coordinator (Secretary)
vii) an Events Coordinator (Treasurer)
viii) a Marketing Coordinator
ix) a Sponsorship Coordinator
‚ÄčEmail info@surgfm.com with your nomination before midnight 04/11/19.
SURG members paid before 04/11/19 present at the time of the election are eligible to nominate or vote for the election.

Come to the SURG AGM and vote in your exec for 2020 AGENDA:
1. Opening and welcome
2. Apologies and leaves of absence
3. Minutes of the previous meeting
4. Business arising from the minutes
5. Correspondence
6. Motions on notice
7. Annual Reports
7.1 President
7.2 Treasurer
7.3 Secretary
7.4 Other Executive Members
8. Election of the Executive
i) a Station Director (President)
ii) a Deputy Station Director
iii) a Programming Director
iv) a Music Director
v) a Content Director
vi) a Volunteer Coordinator (Secretary)
vii) an Events Coordinator (Treasurer)
viii) a Marketing Coordinator
ix) a Sponsorship Coordinator
9. Constitutional Amendments
10. General business
END OF MEETING


POSITIONS:
The Station Director (President) shall:
a) Plan the Society’s activities in consultation with the Executive.
b) Liaise with the Executive and any Committees formed by the Society.
c) Ensure an adequate handover, including any documents and materials, to the following Executive.
d) Maintain the online stream of the radio shows of the Society’s members
e) Be the responsible entity for the Society

The Deputy Station Director shall:
a) Deputise for the Station Director The Programming Director shall
i) Manage the radio programming of the Society
ii) Be the point of contact between broadcasters and the executive
iii) Plan and manage radio shows and podcasts
iv) Manage the Society’s training program

The Music Director Shall
i) Pick up correspondence from media labels from the C&S office
ii) Listen to the music the station is sent, determine whether it will be played on the station.
iii) Liaise with broadcasters to match music received with shows going to air.
iv) Ensuring that Breakfast and Drive shows play at least one station music library track per show.
v) Maintaining an account with ACMA’s AirIt service on behalf of the Society in order to source new music and to ensure control of that account is handed over to the subsequent music director each year.
vi) In conjunction with the president, the music director shall seek out new music from record labels.
vii) Management of the Station’s music library including CDs and PlayMPE

The Content Director shall
i) Maintain the Society’s website and email accounts, and provide login details to the other executive members, in order for them to post updates about the Society.
ii) Run the Society’s website as a news site to promote the society

The Volunteer Coordinator (Secretary) shall:
i) Conduct the correspondence of the Society.
ii) Book meeting rooms for the Society.
iii) Keep minutes of the proceedings of all Society meetings.
iv) Maintain the records and documents of the Society.
v) Maintain a list of current Members, in accordance with University of Sydney Union Guidelines.
vi) Maintain the Society’s registration with The University of Sydney Union.
vii) Coordinate social media updates about the Society in conjunction with the Publicity Officer.

The Events Coordinator (Treasurer) shall:
i) Maintain the Society’s finances in accordance with the C&S Handbook for Treasurers produced by the Clubs & Societies Office of The University of Sydney Union
ii) Present to the Annual General Meeting of the Society a report detailing the financial activity and status of the Society.
iii) Ensure an adequate handover, including any documents and materials, to the following Executive.
iv) Plan a program of regular events for the Society

The Marketing Coordinator shall:
i) Manage the identity of the Society
ii) Manage the Society’s social media accounts
iii) Manage the Society’s on- and off-campus promotional activities

The Sponsorship Coordinator shall
i) Seek inbound sponsorship for the Society
ii) Seek sponsorship for the Society’s programs, shows, website, podcasts, and any other properties