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Hosted by SUUNS

Club : United Nations Society
DATE: 7 Nov 2019
TIME: 6:00 pm - 8:00 pm
Location : Manning Meeting Room 2

SUUNS will hold its AGM on November 7th at the Manning Building- Room 2. Current members of SUUNS only are eligible to vote or run for office for a 2019/20 executive position. All nominations must be sent prior to November 6th at 11:59pm. For expressions of interest please fill out the following form: https://docs.google.com/forms/d/e/1FAIpQLSdT0mEIdZoA5-SWCRC73MZhKmF89_vBUciu0ZuNGeY-E53GlQ/viewform?usp=sf_link

Available positions include:
- President
- Vice President
- Secretary
- Treasurer
- Conferences Director
- Marketing Director
- Education Director
- Internal Events Director
- External Events Director
- Sponsorship Director
- Womens' Officer
- General Executive (x2)

AGENDA OF ANNUAL GENERAL MEETING OF SYDNEY UNIVERSITY UNITED NATIONS SOCEITY
TO BE HELD AT 1800 hrs, 7th of October AT MANNING BUILDING, MANNING MEETING ROOM 2
 

  1. OPENING AND WELCOME
  2. APOLOGIES AND LEAVES OF ABSENCE
  3. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES
  4. ANNUAL REPORTS
  5. CONSTITUTIONAL AMENDMENTS
The following amendments to the constitution are proposed:

10. ELECTIONS
10.1. The Executive shall be elected annually at the Annual General Meeting in the
month of October.
10.2. Only Ordinary Members shall be eligible to be candidates for election or to vote
in the election.
10.3. The term of the Executive shall commence immediately following the close of
the Annual Election Meeting and conclude at the close of the Annual Election Meeting in the following year. Executive Members may continue to serve in an unofficial capacity until the close of the calendar year to ensure a smooth handover to the new Executive and the proper running of events scheduled for after the Annual General Meeting.
10.4. The Secretary shall give at least fourteen (14) clear days notice of the time and
place of the annual elections in one of the recognised publications of The University of Sydney Union and, if possible, the Society notice board and, if possible, by a mail-out to all Members. (A mail-out is understood to include communication by e-mail.). The notice shall state.
10.4.1. The day on which nominations open, which day shall be at least fourteen
(14) clear days before the day of the elections;
10.4.2. The day and time on which nominations close, which shall be no later than
the time of the meeting at which the elections are to occur;
10.4.3. The time, date and venue of the election;
10.4.4. That only Ordinary Members, and Honorary Members who would otherwise
be eligible for Ordinary Membership, shall be eligible to be candidates for election or to vote.
10.5. In order to stand for election, nominees must accept nomination.
10.6. Before an election the Executive shall nominate a suitable person, not being a
candidate for election, to act as Returning Officer. The Returning Officer shall be charged with the conduct of the election, and may appoint suitable persons, not being candidates for election, as Deputy Returning Officers.
10.7. The Clubs & Societies Manager shall serve as Electoral Arbiter and shall receive
any appeals against the decisions of the Returning Officer.
10.8. Voting shall be by secret ballot, and shall be by Single Transferable Vote.
10.9. The General Body of the Society may, in a General Meeting, elect any Ordinary
Member of the Society to fill any casual vacancy that may occur in the Executive. (A casual vacancy occurs when an Executive Member is dismissed from the Executive or resigns before the term of office has expired).
 
AMENDED TO

10. ELECTIONS
10.1. The Executive shall be elected annually at the Annual General Meeting in the
month of October.
10.2. Only Ordinary Members shall be eligible to be candidates for election or to vote
in the election.
10.2.1. In accidence to 10.2, Ordinary Members are required to attend minimum of one (1) SUUNS or SUUNS-associated event, excluding Annual General Meeting, to be eligible to become candidates for election
10.3. The term of the Executive shall commence immediately following the close of
the Annual Election Meeting and conclude at the close of the Annual Election Meeting in the following year. Executive Members may continue to serve in an unofficial capacity until the close of the calendar year to ensure a smooth handover to the new Executive and the proper running of events scheduled for after the Annual General Meeting.
10.4. The Secretary shall give at least fourteen (14) clear days notice of the time and
place of the annual elections in one of the recognised publications of The University of Sydney Union and, if possible, the Society notice board and, if possible, by a mail-out to all Members. (A mail-out is understood to include communication by e-mail.). The notice shall state.
10.4.1. The day on which nominations open, which day shall be at least fourteen
(14) clear days before the day of the elections;
10.4.2. The day and time on which nominations close, which shall be no later than
the time of the meeting at which the elections are to occur;
10.4.3. The time, date and venue of the election;
10.4.4. That only Ordinary Members, and Honorary Members who would otherwise
be eligible for Ordinary Membership, shall be eligible to be candidates for election or to vote.
10.4.4.1. In accidence to 10.2.1, Ordinary Members are required to attend minimum of one (1) SUUNS or SUUNS-associated event, excluding Annual General Meeting, to be eligible to become candidates for election
10.5. In order to stand for election, nominees must accept nomination.
10.6. Before an election the Executive shall nominate a suitable person, not being a
candidate for election, to act as Returning Officer. The Returning Officer shall be charged with the conduct of the election, and may appoint suitable persons, not being candidates for election, as Deputy Returning Officers.
10.7. The Clubs & Societies Manager shall serve as Electoral Arbiter and shall receive
any appeals against the decisions of the Returning Officer.
10.8. Voting shall be by secret ballot, and shall be by Single Transferable Vote.
10.9. The General Body of the Society may, in a General Meeting, elect any Ordinary
Member of the Society to fill any casual vacancy that may occur in the Executive. (A casual vacancy occurs when an Executive Member is dismissed from the Executive or resigns before the term of office has expired).
 
  1. ELECTION OF EXECUTIVES
Appointment of Returning Officer
Nominations will be considered and voted on for the following positions:
  • President
  • Vice-President
  • Secretary
  • Treasurer
  • Conference Director
  • Marketing Director
  • Education Director
  • Internal Director
  • External Event Director
  • Sponsorship Director
  • General Executives
  • Womens’ Officer
  1. GENERAL BUSINESS
  2. DATE OF THE NEXT MEETING
  3. CLOSE OF MEETING