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[Hosted by USRC]

Club : University of Sydney Robotics Club
DATE: 24 Sep 2019
TIME: 1:00 pm - 2:00 pm
Location : Mechanical Engineering Drawing Office (S319)

AGENDA OF GENERAL MEETING OF UNIVERSITY OF SYDNEY ROBOTICS CLUB
TO BE HELD AT 24TH OF SEPTEMBER AT MECHNICAL ENGINEERING DRAWING OFFICE(S319)
 
 

  1. OPENING AND WELCOME
 
  1. APOLOGIES AND LEAVES OF ABSENCE
 
  1. MINUTES OF THE PREVIOUS MEETING & BUSINESS ARISING FROM THE MINUTES
    1. General Meeting had been held in April to amend the financial year of the society.
    2. No business arising from the minutes
 
  1. ANNUAL REPORTS
    1. President discusses major events occurred or participated during the year
    2. Treasurer gives brief report of current financial status of the society
 
  1. CONSTITUTIONAL AMENDMENTS
The following amendments to the constitution are proposed:
 
Clause 4.1
“The society shall have an executive consisting of
i) President
ii) Vice-President
iii) Secretary
iii) Treasurer
iv) Publicity Officer”
 
Amend to:
 
“The society shall have an executive consisting of
i) President
ii) Vice-President
iii) Secretary
iii) Treasurer
iv) Publicity Officer
v) Up to 3 General Executive(s)”
 
Clause 5.5
Addition of clause 5.5, clarifying role of the Publicity Officer
“The Publicity Officer shall:
i) Manage the Social Media of the Society, including responding to public queries.
ii) Manage emails to members.
iii) Manage advertising events for the society.
iv) Create media of the society’s activities”

Clause 5.6
Addition of clause 5.6, clarifying role of the General Executive(s)
“The General Executive(s) shall:
i) Provide flexible support for the society.
ii) Help with society events”
 
Clause 9.8
“Voting shall be by secret ballot, and shall be Single Transferable Vote.”
 
Amend to:
 
“Voting shall be by a show of hands, and shall be First Past the Post.”
 
 
  1. GENERAL BUSINESS
    1. Election of new executive members
      1. Candidates make their speech to other members
      2. Members vote for each executive role, in the order of
        1. President
        2. Vice President
        3. Secretary
        4. Treasurer
        5. Publicity Officer
        6. General Executive(s)
 
  1. DATE OF THE NEXT MEETING
    1. The next Annual General Meeting to be conducted in September 2020. Exact date to be confirmed.
 
  1. CLOSE OF MEETING