Placeholder

Admission Price

ACCESS
$0
Non-ACCESS
$0
0
$0

New Amendments

Club : Jamming Society
DATE: 20 Sep 2019
TIME: 3:30 pm - 4:00 pm
Location : Holme Common Room

General Meeting for the University of Sydney Jamming Society.
Meeting to pass amendments to the constitution to add additional roles to expand our executive team.
This will be New Roles:
- Vice President
- Social Media Manager
- 2 Jam Coordinator

If you would like to nominate yourself or someone else please fill out the following form which has more details on the roles.
https://forms.gle/KehYnpzJwNwCNPvg9 Agenda in PDF form: https://drive.google.com/file/d/1KvilPmH8tuie4yGUpse8dWU8T8xg-QFR/view?usp=sharing

Full Agenda below with amendments
AGENDA OF GENERAL MEETING OF THE UNIVERSITY OF SYDNEY JAMMING SOCIETY TO BE HELD AT 1530 AT HOLME COMMON ROOM ON THE 20TH OF SEPTEMBER 2019

OPENING AND WELCOME

APOLOGIES AND LEAVES OF ABSENCE

MINUTES OF THE PREVIOUS MEETING

BUSINESS ARISING FROM THE MINUTES

CORRESPONDENCE

MOTIONS OF NOTICE

REPORTS OF EXECUTIVE MEMBERS

OTHER REPORTS

CONSTITUTIONAL AMENDMENTS

The following new executive roles are proposed to facilitate expansion of the executive team:
5.2 The Vice President shall:
i) Deputise for the President.

5.5 The Social Media Manager shall:
i) Maintain the society’s online account(s) and media pages.
ii) Broadcast and advertise society events.
iii) Respond to enquiries appropriately in consultation with the Executive.
iv) Maintain any media assets owned by the society

5.6 The Jam Coordinator(s) shall:
i) Plan and run jam session(s) run by the society.

All other amendments assist in the reallocation of duties to these new roles and fixing grammatical errors left from previous amendments. Specific amendments are listed further below.

ELECTION OF EXECUTIVES
Appointment of Returning Officer
Nominations will be considered and voted on for the following positions:
Vice President Social Media Manager Jam Coordinators (Up to 2) General Executive (1-5 depending on vacancies after above appointments)

To nominate yourself or someone else please fill out the following form.
Nominations will finish at the start of the meeting.
https://forms.gle/KehYnpzJwNwCNPvg9

GENERAL BUSINESS

DATE OF THE NEXT MEETING

CLOSE OF MEETING

Proposed Clauses
4.1 The Society shall have an Executive consisting of:
i) A President
ii) A Secretary
iii) A Treasurer
v) And up to a further 5 General Executive Member(s) as required.

Changed To: The Society shall have an Executive consisting of:
i) A President
ii) A Vice President
iii) A Secretary
iv) A Treasurer
v) A Social Media Manager
vi) Up to 2 Jam Coordinator(s)
vii) And up to a further 5 General Executive Member(s) as required.

Regular attendance for our weekly events has tripled from the previous semester and our current executive team are being overworked to keep up. By creating the roles of Vice President, Social Media Manager and Jam Coordinator, we will be able to elect more executives and delegate tasks more effectively which will reduce the burden on current executives and leave room to grow.

5.1 The President shall:
i) Plan the Society’s activities in consultation with the Executive.
ii) Liaise with the Executive and any Committees formed by the Society.
iii) Maintain the society’s online account(s) and media pages
iv) Ensure an adequate handover, including any documents and materials, to the following Executive.

changed to
The President shall:
i) Plan the Society’s activities in consultation with the Executive.
ii) Liaise with the Executive and any Committees formed by the Society.
iii) Ensure an adequate handover, including any documents and materials, to the following Executive. Reallocation of the duty to maintain the society’s accounts and media pages to the role of social media manager.

(iii) 5.2 New Clause The Vice President shall:
i) Deputise for the President.
New Clause, implemented as per the USU template.

As a result the numbering for the following clauses will be adjusted to match 5.4 (formerly 5.3)
The Secretary shall:
i) Conduct the correspondence of the Society.
ii) Book meeting rooms for the Society.
iii) Create and broadcast events.
iv) Keep minutes of the proceedings of all Society meetings.
v) Maintain the records and documents of the Society.
vi) Maintain a list of current Members, in accordance with University of Sydney Union Guidelines.
vii) Maintain the Society’s registration with The University of Sydney Union.

changed to
The Secretary shall:
i) Conduct the correspondence of the Society.
ii) Book meeting rooms for the Society.
iii) Keep minutes of the proceedings of all Society meetings.
iv) Maintain the records and documents of the Society.
v) Maintain a list of current Members, in accordance with University of Sydney Union Guidelines.
vi) Maintain the Society’s registration with The University of Sydney Union.

Reallocation of duty to create and broadcast events to social media manager
(iii). 5.5 New Clause
The Social Media Manager shall:
i) Maintain the society’s online account(s) and media pages.
ii) Broadcast and advertise society events.
iii) Respond to enquiries appropriately in consultation with the Executive.
iv) Maintain any media assets owned by the society New role of social media manager will be responsible for managing social media accounts for the club as well as any media assets (pictures, videos) taken for the club.

5.6 New Clause
The Jam Coordinator(s) shall:
i) Plan and run jam session(s) run by the society. Jam Coordinators are a new role specific to our club’s weekly activity - running music jamming sessions. This role is currently filled by various members of the executive at different times. By having people dedicated to performing this regular task the executive team can start planning for different events and expand the scope of the society’s operations.

6.2 Ordinary Meetings shall be called by the Co-President, Secretary, or by the Secretary forthwith upon receipt of the written application of at least twenty percent (20%) of the Ordinary Members of the Society.

Changed to
Ordinary Meetings shall be called by the President, Secretary or Vice President, or by the Secretary forthwith upon receipt of the written application of at least twenty percent (20%) of the Ordinary Members of the Society. Added Vice President as per the USU template as well as removed Co from Co-president (overlooked mistake from a previous amendment)

8.6 The agenda for the Annual General Meeting shall include:
1. Opening and welcome
2. Apologies and leaves of absence
3. Minutes of the previous meeting
4. Business arising from the minutes
5. Correspondence
6. Motions on notice
7. Annual Reports
7.1 Co-Presidents
7.2 Treasurer
7.3 Secretary
7.4 Other Executive Members
8. Election of the Executive
9. General business

Changed To
The agenda for the Annual General Meeting shall include:
1. Opening and welcome
2. Apologies and leaves of absence
3. Minutes of the previous meeting 4
. Business arising from the minutes
5. Correspondence
6. Motions on notice
7. Annual Reports
7.1 President
7.2 Treasurer
7.3 Secretary
7.4 Other Executive Members
8. Election of the Executive
9. General business Changed Co-presidents to President for Annual Reports. (overlooked mistake from a previous amendment)